Consider 10 Tips For Preparing For Conference Interpreting Services

We have to agree to the fact that large events like conferences calls for extreme coordination to attain success. It increases especially when conference interpreting services are required to serve multi-lingual audience. To ensure smooth and successful event, preparation for interpreter should begin on time otherwise your risk of hard work and preparation is not being conveyed accurately in multiple languages.


There are 10 tips to prepare for conference interpreting services such as:

Some of the valuable tips to follow before the event begin

1. Understand difference between consecutive and simultaneous interpreting
It’s necessary to understand the difference between two modes of interpretation as it will be of great help. When it comes to consecutive interpreting, the process is when the speaker pauses after several sentences or phrases which allows interpreter to convey message to the other party or audience. This is usually hired for workshops, interviews, general conversation and consultations.
As far as simultaneous interpreting is concerned, it is when an interpreter relays information at the same time when a presenter is speaking without only about a two second delay. This type of interpreting is also known as conference interpreting and is used for various events like lectures, presentations, speeches, business gatherings and community meetings.

As a whole, it largely depends upon the format of conference/event that why type of interpretation is needed.

Read Also:-  Follow These Tips On Talking Through Interpreters

2. Understand different types of interpreting equipment
When your event needs a simultaneous interpreter, it calls for right equipment. A wide array of simultaneous interpreting equipment is available from simple to complex depending upon the nature of event. Some of those systems are whisper equipment (used for meetings, lectures, trainings and seminars with less than 15 attendees), table top booth (preferred for small venues and venues where setup may be a factor), full interpreter booth (used for large conferences and events).

3. Schedule ahead of time
Just like any other vendor or presenter involved in a large event, interpreters need to be scheduled as far in advance as possible. Like keynote speakers need time to prepare a speech, agencies need time to confirm best suited interpreter and schedule any equipment required. Simultaneous interpreters are in high demand so they should be booked in advance. The best part is that scheduling interpreter services and securing equipment in advance will avoid any kind of rush delivery fees, in case the equipment is not ordered on time.

4. Provide conference materials to interpreters ahead of time
When you have confirmed the interpreter, just facilitate interpreter with the available conference materials so that they can prepare for the event fully. It includes agendas, PowerPoint presentations, Handouts, Background information on the company/host/event and speeches or outlines of speeches.
Preparation to be made for night before the event

5. Test equipment to avoid technical errors
It’s a best practice to test all equipment the night before event to ensure everything goes smooth.
During the event

6. Bring extra materials for interpreters
Make sure to provide interpreters with necessary conference materials so that they can be more effective and stay on top of the schedule.

7. Introduce yourself to interpreters
Don’t forget to introduce yourself to the interpreters. It ensures to maintain enjoyable environment for all the involved parties.

8. Avoid speaking too quickly and enunciate
It’s a best practice to speak at a normal pace while working with interpreters so that they can completely understand and convey the message accurately.

9. Try to avoid colloquialisms
Colloquialisms are words or phrases used in informal language and are quite similar to slang language. The best way is to keep the language culturally neutral to the best of their ability while addressing a multicultural audience.

10. Thank interpreters at the end
Don’t forget to recap the day with your interpreters and thank them for the work. You can get the Quick Conference Interpretation Services In Bangalore .

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